Free tool
How many hours a month go into chasing home programs
Estimate the clinical time your pelvic caseload spends reconstructing what a patient did at home, and what reading a between visit summary instead would give back.
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What do unfinished pelvic plans of care cost you
Enter how many visits your typical pelvic plan of care calls for and how many the average patient actually attends, and see the annual gap in collections.
A pelvic plan of care that calls for ten visits and ends at six is not a failure you can see on the schedule. The patient simply stops booking. Nothing flags it, the referral was already spent, and the gap only surfaces months later as collections that never arrived.
This calculator turns that gap into a number. Put in how many pelvic evaluations you start each month, how many visits your plan of care usually calls for, how many the average patient attends, and what a visit collects. The annual figure is almost always larger than therapists expect.
Your result
Visits missed each month across new plans of care
48
Every plan of care that stops early leaves this many planned visits undelivered.
Collections lost per month
$6,480
The monthly value of the visits your plans of care never reach.
Collections lost per year
$77,760
The same gap carried across a full year of pelvic caseload.
Annual value of closing part of the gap
$23,328
What you keep if better between visit follow through recovers the share you entered.
These are visits you already earned the referral for, so recovering a slice of them costs far less than filling the schedule with new pelvic evaluations.
Why pelvic plans of care stop early
Almost none of it is a patient who stopped caring. Postpartum patients stop because the program was too long for the days they actually have. Pelvic pain patients stop because a dilator step hurt and nobody adjusted it. Urgency patients stop because two weeks of bladder retraining feels like nothing is changing and no one warned them that is normal.
All three are visible in a home program log before they turn into an empty slot on Thursday. A three day gap following a symptom flag is a much earlier signal than a cancellation, and it is the kind of thing one phone call fixes rather than a full rebuild at the next visit.
What to do with the number
Compare the annual figure against what you spend generating new pelvic referrals. Time spent with a urogynecology office, an OB group or the lactation consultant down the road is real cost. Finishing plans of care you already opened is cheaper than replacing them, and far more of it sits inside your control.
Then pick one lever and test it for a quarter. Shortening programs to three items, calling after the first missed stretch of days, or booking the next visit before she leaves the room all move the attended visit number. Come back and see what a two visit improvement is worth across a year.
Questions about this calculator
What counts as a visit the patient actually attended?
Completed visits only, from evaluation through the last one she showed up for. A visit she rescheduled and then attended counts once. If you are unsure, pull your last twenty discharged pelvic patients and take the average.
Is a thirty percent recovery share realistic?
It is a defensible planning figure when you can see adherence between visits, and conservative if your plans of care currently stop near the halfway mark. Run it at fifteen and at forty five to see the range. The size of the opportunity matters more than the precision.
Should I include no shows in the missed visit count?
Only the ones who never came back. A no show that reschedules is a scheduling cost, not a plan of care loss. This calculator measures visits your plan of care called for and never delivered, which is a different and usually larger number.
More free tools and working documents
Working document
The pelvic home program handoff checklist
A working checklist for the last five minutes of a pelvic visit and the fortnight that follows, so the program survives the drive home.
What that figure looks like in a real fortnight
The result above assumes you can see adherence before the patient walks back in. On a twenty minute demo we set up a live pelvic home program, send it to a phone in the room, and show the caseload list you would scan before Monday clinic. No slides, and you keep the program for the patient you used to build it.