Free tool
What do unfinished pelvic plans of care cost you
Enter how many visits your typical pelvic plan of care calls for and how many the average patient actually attends, and see the annual gap in collections.
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How many hours a month go into chasing home programs
Estimate the clinical time your pelvic caseload spends reconstructing what a patient did at home, and what reading a between visit summary instead would give back.
Every pelvic visit starts with some version of the same question, and the answer is almost always a shrug and the word mostly. Then you spend several minutes working out which exercises she did, how often, and whether the days she skipped had anything to do with a bad night of urgency or a sore dilator session.
That reconstruction is unbilled clinical time and it repeats at every visit for every patient on your list. This calculator estimates how many hours a month it takes across your caseload, and what changes if you read a short summary before clinic instead of asking in the room.
Your result
Hours per month spent reconstructing home programs
15.2
Clinical minutes spent finding out what happened rather than treating.
Hours per month reading summaries instead
1.4
A weekly pass through your caseload converted to a monthly figure.
Hours returned to treatment each month
13.7
The difference between asking every patient and reading one list.
Value of the time returned
$1,784
Those hours priced at your own collected rate per treatment hour.
The hours here do not disappear from your week, they move from reconstructing a fortnight to treating the patient in front of you.
Where the minutes actually go
Six minutes a visit sounds trivial until you multiply it across thirty five active patients seen two or three times a month. Then add the reprints, the call about which dilator size, and resending a program she lost when she changed phones. The number stops looking trivial somewhere in the second week.
The cost is not only time. Minutes spent reconstructing history are minutes not spent on manual work, on retraining a breath pattern, or on the return to running conversation she has been waiting three weeks to have with someone who knows her case.
What a between visit summary replaces
A summary does not remove the conversation, it moves where the conversation starts. Instead of asking what she did, you open with what the log shows: eleven of fourteen days, a gap that began the night she flagged urgency, pain reported on the second dilator. The visit begins at minute one instead of minute seven.
Across a month that becomes real capacity. Run the numbers with your own collected revenue per treatment hour and decide whether the returned time is worth a Solo Therapist plan at $45 or a Two Therapist plan at $95.
Questions about this calculator
Why use collected revenue per hour instead of my salary?
Because the time you get back goes into treatment, not into payroll savings. A returned hour is worth what an hour of clinic time collects. If you are cash based with a sixty minute pelvic visit rate, that figure is easy to pull.
Is twenty minutes a week enough to review a caseload?
For thirty to forty active patients it usually is, because you are scanning for exceptions rather than reading everything. Gaps, symptom flags and pain reports are what you stop on. Patients logging steadily need nothing from you until the visit.
What if I see patients weekly rather than every two weeks?
Weekly visits shrink the memory problem but multiply the number of reconstructions, so the total often lands in a similar place. Set visits per patient per month to four and look. Higher frequency caseloads usually gain more from fewer minutes per visit than from fewer visits.
More free tools and working documents
Working document
The pelvic home program handoff checklist
A working checklist for the last five minutes of a pelvic visit and the fortnight that follows, so the program survives the drive home.
What that figure looks like in a real fortnight
The result above assumes you can see adherence before the patient walks back in. On a twenty minute demo we set up a live pelvic home program, send it to a phone in the room, and show the caseload list you would scan before Monday clinic. No slides, and you keep the program for the patient you used to build it.